Information For Authors
- Manuscript Submission Guidelines
- Open Access Policy
- NIH/HHMI Wellcome Trust Policies
- Self-Archiving Policy
Purpose of VideoscopyTM
Videoscopy is an international online peer-reviewed journal dedicated to publishing video contributions of minimally invasive surgery and advanced surgical techniques. Videoscopy is intended to enable physicians to learn, evaluate, and implement new surgical strategies in their surgical practice using the most up-to-date Flash, QuickTime, and MP4 technologies. The flagship publication, Journal of Laparendoscopic and Advanced Surgical Techniques, will stay focused on publishing articles while Videoscopy, will accept original videos containing material that has not been reported elsewhere, except in the form of an abstract or a conference presentation.
Scope of Publication
All videos related to minimally invasive surgery, and advanced open surgical techniques will be considered. Videos related to surgical anatomy, embryology, physiology, pathology, or radiology of conditions of interest to surgeons are also acceptable.
All submissions must be uploaded to http://mc.manuscriptcentral.com/videoscopy
Authors are encouraged to suggest names of appropriate reviewers and may also request that a particular individual not serve in that capacity. At least two reviewers will review the abstract and the video as part of the peer-review process. Major corrections may require changes in the video with resubmission.
The submission of a video to Videoscopy requires four main tasks:
Step 1: Preparation of video
Step 2: Preparing a Word file to accompany video
Step 3: Processing a video at http://videos.liebertpub.com which creates the URL
for the video
Step 4: Uploading the accompanying Word file and supplying URL
(created in Step 3) to http://mc.manuscriptcentral.com/videoscopy
Detailed instructions for each of these steps are listed below.
Step 1: Preparation of Video
- The video may be up to 10 minutes in duration. Invited videos or contributions with a specific topic may be longer, at the discretion of the editors.
- The video must include audio narration explaining the procedure. Text and audio on the video must be in English.
- Videos can currently be uploaded in the following formats: Windows Media Video (.WMV), MPEG (.MPG, .MPEG), Audio Video Interleave (.AVI) and Quicktime (.MOV) formats. Video dimensions must be at least 640x480 or higher for best results. The video must also be in the NTSC format (the European PAL format is not supported.)
Step 2: Preparing a Word file to Accompany Video
A Word document must be uploaded with the video that contains the title, authors, authors’ affiliations, and an abstract. If a specific technique is described, results, and conclusions must be briefly stated. A page entitled “Disclosure Statement” should be included that states any commercial associations during the last 2 years that might create a conflict of interest in connection with the published video (See ‘Author Disclosure Statement” under the “Legal Aspects” section for more details). If there are no conflicts of interest, the Disclosure Statement must state that the authors have nothing to disclose.
A structured abstract of up to 500 words must accompany the video in a Word document. The abstract will be published online next to the respective video. The abstract should be organized as follows:
- Introduction, including a description of the video and the RUN TIME
- Materials and Methods
- Results and Conclusions
Step 3: Processing a Video
Submitting a contribution to Videoscopy requires two separate processes:
- The video file needs to be received, processed, and provided as an online resource to reviewers.
- Additional information needs to be collected, as with usual manuscript submissions (author, title, abstract, disclosure, etc.).
- Both processes use separate web-based systems, which means as an author you must navigate to two separate websites. Once you begin, you will be guided by the system and will receive some email notifications throughout the whole process. There is also a dedicated person at the Publisher who can help you with any questions. The process in brief is:
A. The video must be uploaded at http://videos.liebertpub.com. Once the video is (automatically) processed, you will be asked to approve the video. You will be lead
through this process by three automatic emails.
B. The third of the aforementioned emails will contain a unique URL. This email contains a link to the website, where the reviewers shall go in order to review the video.
You will be directed to copy/paste this URL in the next step.
C. After the automated process is complete, and in order to start the second process you will be directed to http://mc.manuscriptcentral.com/videoscopy. This is where
you will be requested to enter the URL as outlined in Step B, and to categorize the video.
Step 4: Uploading accompanying Word file and supplying URL
When following the automatic submission workflow, you will be asked for the following information:
- All authors’ names, affiliations, and emails
- The source of work or study – and if there are any conflicts of interests or obligations resulting from it
- A title and (if any) a running title of up to 45 characters
- Prior abstract presentations should be mentioned in a footnote to the title
- Exact running time of video
- Medical categories that describe your video contribution to facilitate searchability and ease of locating the video. The medical category terms will be offered in the course of the electronic submission process, or they can also be downloaded here as a PDF. In the unlikely event that the author finds no category to describe his/her video, he/she may suggest via email an additional term to fill the gap.
Technical assistance is available by emailing: firstname.lastname@example.org
Authors are strongly encouraged to provide references with their video, if applicable. References will help acknowledge the video as a contribution to the literature. In addition, any previous presentation of the video or abstract should be stated as a reference. Publications citing the video will automatically be linked. References should be presented in the following style:
Wronski J. Lumbar sympathectomy performed by means of videoscopy. Cardiovasc Surg. 1998;6:453-456.
Zollinger, Jr. R, Zollinger, Dr. R.. Zollinger's Atlas of Surgical Operations, 9e. New York, NY: McGraw-Hill Professional; 2010.
Qin C, Shao P, Ju X, Li J, Meng X, Ly W. Yin C. Retroperitoneal laparoscopic partial nephrectomy with segmental renal artery clamping. J Endourol: Videourology. 2010; 24: doi: 10.1089/vid.2010.0097.
If it is necessary to cite an abstract, this should be so designated. Authors are responsible for the accuracy of the references. Abbreviations of journal titles should follow those used in MEDLINE.
Letters to the Editor
Comments from readers/viewers regarding previously published videos will be accepted at the editors’ discretion. The letter must not exceed 200 words. The authors of the video will be requested to respond. The letter and the authors’ response will be attached to the related video as an addendum to the abstract.
Experimentation in Human Subjects, Patient Consent, and Internal Review Board Approvals/Waivers
Papers reporting human experimentation will be reviewed in accordance with the precepts established by the Declaration of Helsinki (2013). https://www.wma.net/policies-post/wma-declaration-of-helsinki-ethical-principles-for-medical-research-involving-human-subjects/
Papers containing studies performed on human subjects must include a statement that the investigations were performed after approval by a local Human Investigations Committee or Institutional Review Board, and after obtaining informed consent from a patient (or other responsible individuals). If it is deemed necessary during the peer review process, the editors may require that the authors provide the editorial office with copies of such documentation. It is required that the author(s) retain and archive all relevant forms, releases, statements, and consents.
Anonymity of patients, healthy volunteers, and other study participants is paramount and must be protected as required by law. In most cases, a general description of the study participants is sufficient insofar as meaning is not lost. Nonessential data (age, sex, occupation, etc.) of individual subjects should not be included in a manuscript unless it is clinically or epidemiologically relevant or important to the manuscript.
When reporting research involving human data, authors should indicate whether the procedures followed have been assessed by the responsible review committee (institutional and national), or if no formal ethics committee is available, were in accordance with the Declaration of Helsinki as revised in 2013. If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. Approval by a responsible review committee does not preclude editors from forming their own judgment whether the conduct of the research was appropriate.
A sentence declaring adherence to Institutional Review Board protocols and informed consent should be included in the submission. If the study is judged exempt from approval from an Institutional Review Board, a statement from the committee is required indicating a waiver has been issued. Informed consent by participants should always be secured. If securing consent is not possible or waived by an institutional review board, a statement and evidence to this effect must be noted by the authors in the submission. The information on ethics committee review and approval, and securing of informed consent from the study participants should also be outlined in the cover letter accompanying the submission.
The participant confidentiality and consent requirements contained herein are applicable to any text, photograph, image, video, or any other media submitted to Videoscopy.
Authors must clearly state in the text that the experiments were carried out in compliance with the relevant local institutionally reviewed animal use regulations and/or national laws relating to the conduct of animal experimentation, or, where such laws do not exist, that the studies were performed in accordance with an internationally recognized code of practice. Authors should clearly state source(s) and numbers of animals being used in all experiments in their manuscript.
Videos previously presented at meetings will be considered as long as the authors have retained ownership of its copyright at the time of submission. Copyrighted background music cannot be used in the video without permission from the copyright owners. All accepted videos will become the property of Videoscopy. However, after being published in Videoscopy, the videos may be presented and viewed at scientific meetings, but may not be republished elsewhere.
The copyright agreement process between the author and the Publisher is handled via email when the video is accepted for publication. Authors will receive a follow-up email with instructions on how to complete the online Copyright Agreement form.
The corresponding author is responsible for communicating with coauthors to ensure they have completed the online copyright form. Authors not permitted to release copyright must still return the form acknowledging the statement of the reason for not releasing the copyright.
Permissions for Use of Republished Material
The author is responsible for obtaining permission to reproduce figures, tables, and text from previously published materials, even if it is the author’s own work. Written permission must be obtained from the original copyright holder (generally the publisher, the author, or editor) of the journal, book, or video concerned. An appropriate credit line should be included in the figure legend or table footnote, and full publication information should be included in the reference list. Written permission must be obtained from the author of any unpublished material cited from other institutions and should accompany the submission.
Author Disclosure Statement(s)
When uploading your video submission, you will be asked to disclose any commercial associations that might create a conflict of interest in connection with submitted manuscripts. This Author Disclosure statement should include appropriate information for EACH author, thereby representing that competing financial interests of all authors have been appropriately disclosed according to the policy of the Journal. It is important that all information will remain confidential while the video is being reviewed and will not influence the editorial decision.
If no conflicts exist, the authors must state “No competing financial interests exist.”
If music is used in your video, please provide the source of the music, and whether or not it is copyrighted material. Copyrighted music cannot be used in the video without permission from the copyright owners. Written permission from the copyright holder must be supplied by the submitting author at the time of submission. There are several websites that offer royalty-free music and are listed below. Note that these are third-party sites and the Publisher does not endorse and/or support any of these sites in any capacity:
Reprints (Copies of Videos)
After the video is published it may not be published elsewhere without explicit permission from the Publisher. While personal copies of the video can be downloaded and saved for personal use only, any systematic download that would create a new database will not be allowed.
Ensure maximum visibility, discoverability, and impact for your article with our Liebert Open Access (OA) option
Does your research funder have an open access mandate or would you like to expand the dissemination of your research?
The Liebert Open Access option enables authors to publish open access in our esteemed subscription-based journals.
The benefits of Liebert Open Access include:
- High visibility; open access articles are freely available online upon publication
- You retain copyright with the open access license allowing broad dissemination of your research
- You can freely share your article in repositories and research networks without restrictions
- Easy compliance with open access mandates
- Rigorous editorial and peer-review
- Targeted email announcement featuring a direct link to article
Identification and Marketing
Open access articles are listed with an OA icon in journal tables of content (TOC), TOC alerts, and in marketing announcements. Open access articles are highlighted and promoted in targeted email announcements to thousands of research leaders in your field.
Copyright and Licensing
If you choose to publish with open access, you will retain copyright of your article and a Creative Commons license will be applied. The liberal Creative Commons Attribution 4.0 (CC-BY) license is the default open access license used at Mary Ann Liebert, Inc., publishers. The CC-BY license permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly credited.
Ordering Open Access
Once your article has been accepted for publication in a journal, you will receive an email with information on ordering Liebert Open Access. If you would like more information about Liebert Open Access or would like to order open access, please email email@example.com.
Publishing open access includes an article publication charge (APC) and authors are asked to fill out a short open access order form. You can pay by credit card or receive an invoice to be returned with payment or via bank transfer. Please remember that traditional subscription journals can carry mandatory or optional author fees. The Liebert Open Access APC does not cover or replace existing publication or author fees.
Publishing biomedical or biotechnology research?
Biomedical researchers should consider publishing in BioResearch Open Access, a fully open access peer-reviewed journal dedicated to publishing top research in the biomedical and biotechnology fields. For details, please visit the information for authors on the journal website.
*Please note that PubMedCentral, not the Publisher, has sole control over when the paper is made live on PMC.
Browse journals in the Liebert Open Access portfolio:
NIH Public Access Policy: In order to assist our authors who have NIH funding to comply with this policy, Mary Ann Liebert, Inc. publishers will deposit the final accepted paper (after copy-editing and proofreading) to PubMed Central (PMC) on behalf of the authors. Authors need not take any action. The manuscript's public access posting on PMC will occur 12 months after final publication. This service is provided free of charge. Please note that authors may not deposit manuscripts directly to PMC or other sites without permission from Mary Ann Liebert, Inc.
Publishing in Subscription Journals
By signing the copyright transfer statement, authors still retain a set of rights that allow for self-archiving.
Authors may archive their preprint manuscripts (version prior to peer review) at any time without restrictions. Authors may archive their postprint manuscripts (accepted version after peer review) in institutional repositories, preprint servers, and research networks after a 12 month embargo. The 12 month embargo period begins when the article is published online. Postprints must not be used for commercial purposes and acknowledgement must be given to the final publication, and publisher, by inserting the DOI number of the article in the following sentence: “Final publication is available from Mary Ann Liebert, Inc., publishers http://dx.doi.org/[insert DOI]”. Authors may archive on their personal website without an embargo provided their manuscript is updated with an acknowledgement to the publisher copyright and final published version.
The final published article (version of record) can never be archived in a repository, preprint server, or research network.
Publishing Open Access
Authors that wish to easily comply with funder or institutional open access mandates should consider publishing open access. Liebert Open Access option allows authors to make their research freely available online without restrictions. Additionally, Liebert Open Access option allows authors to retain copyright, archive and share the final published version of their article without restrictions. To publish open access please email firstname.lastname@example.org or visit Liebert Open Access for more information.